Privacy Policy

This Privacy Policy explains how EUARS – European Academy of Robotic Surgery Foundation processes limited personal data in connection with the website euars.org and with communications received by email.

1. Data Controller

2. Personal Data We May Process

At this preliminary stage, this website does not include contact forms, newsletter registration, online payment systems or user accounts.

EUARS may process limited personal data only when a visitor voluntarily contacts EUARS by email, including name and surname, email address, professional affiliation or role if provided, content of the message, and documents or information voluntarily sent by the sender.

The hosting provider may also process limited technical data, such as IP addresses and server logs, for security, maintenance and technical operation of the website.

3. Purposes of Processing

Personal data may be processed to respond to enquiries, manage preliminary scientific, institutional or educational contacts, protect the security and proper functioning of the website, and comply with applicable legal obligations.

4. Legal Basis

The legal basis may include the legitimate interest of EUARS in managing institutional communications and maintaining website security, the consent of the individual when information is voluntarily provided, and compliance with legal obligations where applicable.

5. Data Sharing

Personal data will not be sold, used for commercial profiling or shared for advertising purposes. Personal data may be shared only when necessary with technical service providers, professional advisors or public authorities where required by law.

6. Data Retention

Personal data received by email will be retained only for as long as necessary to manage the communication or the related institutional relationship, unless a longer retention period is required by law.

7. Cookies

At this preliminary stage, the EUARS website does not intentionally use advertising cookies, marketing pixels, behavioural tracking tools or profiling cookies.

The website may use only technical cookies or similar technologies that are strictly necessary for the functioning, security and maintenance of the website.

If analytics tools, embedded third-party services or tracking technologies are introduced in the future, this Privacy Policy will be updated and, where required, a cookie consent banner will be implemented.

8. Rights of Individuals

Individuals may have the right to request access, rectification, erasure, restriction of processing, objection to processing and data portability, where applicable under the GDPR. Requests may be sent to info@euars.org.

Individuals also have the right to lodge a complaint with the competent data protection authority.

9. Updates

This Privacy Policy may be updated as the EUARS website and activities develop.